APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Information Sciences and Technology (IST) is seeking candidates for an Event Planning Assistant to join our team that supports all college events. This position will report directly to the Event Planner. The successful candidate will be responsible for the following:

• Plan, manage, assist in, and participate in planning and implementing college-wide events, seminars, symposiums, conferences, and special themed events, including Commencement.

• Select appropriate sites for events that meet both educational and budgetary goals.

• Meet with sales representatives; research, obtain quotes, purchase, and/or recommend equipment purchases.

• Gather and analyze information from various sources to make determinations, decisions, and recommendations for college events.

• Collaborate across the college and university to ensure best practices.

• Provide financial forms support to assigned budgets utilizing the university's financial system; maintain and/or monitor budgets.

• Perform in a lead support capacity; establish and assign priorities; ensure schedules are maintained and deadlines are met; develop processes and procedures for the department.

• Resolve issues with various students, faculty, and staff.

• Maintain office files, procedures, and manuals; recommend changes in policy and procedures.

• Maintain distribution lists and/or databases, verify and enter information.

• Maintain calendars and schedule/cancel appointments.

• Coordinate travel arrangements, prepare itineraries, and prepare and submit travel expense documents.

• Attend meetings; record, transcribe, and distribute meeting minutes.

• Act as liaison to internal and external contacts; answer inquiries and respond to and/or resolve a variety of issues.

• May design and maintain web pages and event signage.

• Inventory and order supplies.

  At IST, we are strongly committed to a diverse community and to providing a welcoming and inclusive environment for faculty, staff and students of all races, genders, and backgrounds. We are committed to making good faith efforts to recruit, hire, retain, and promote qualified individuals from underrepresented minority groups including women, persons of color, diverse gender identities, individuals with disabilities, and veterans. We invite applicants to address their engagement in or commitment to inclusion, equity, and diversity issues as aligned with the mission of the College of IST in their cover letter and resume.

  Education and Experience:

  This position requires a High School Diploma/GED or Vocational Training/Degree or higher plus two years of related experience or an equivalent combination of education and experience.

  Additional Qualifications:

• Excellent customer service skills.

• Problem-solving skills.

• Ability to work effectively both independently and as a collaborative member of a high-functioning team.

• Experience with Adobe Workfront and Penn State Systems is desirable but not required.

• Special events planning and management experience are a plus.

  Additional Information:

  This position will require the successful completion of standard background checks. 

  Due to the nature of the work, this position is primarily in-person on campus.

  Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (18 days per year; accrued on a monthly basis), sick time (12 days a year; accrued on a monthly basis) and paid holidays (14 per calendar year). Please visit https://hr.psu.edu/benefits for more detailed information.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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