Job Information
CUNY Administrative Coordinator (aHEO) - Academic Senate in Queens, New York
Administrative Coordinator (aHEO) - Academic Senate
POSITION DETAILS
Queens College (City University of New York) is an engine of social mobility, a public institution serving New York City’s highly diverse and global population. Our 19,000 students realize their potential through our undergraduate and graduate degrees, honors programs, and experiential learning opportunities (including internships, service learning, and research). Located in the heart of Queens, at the crossroads of public higher education and the NYC workforce, Queens College graduates the most teachers, counselors, and principals in the NY metropolitan area, has more computer science majors than any NYC college, has the third largest business and accounting program of any school in NY State, and has renowned programs in the fine and performing arts, humanities, social sciences, and STEM.
The Academic Senate is responsible for the formulation of policy relating to the admission and retention of students, curriculum, granting of degrees, campus life, and the nomination of academic deans. The Academic Senate also establishes the rules governing the use of the college name by organizations and clubs, making its bylaws consistent with the bylaws of CUNY’s trustees, and conducts the educational affairs customarily overseen by a college faculty.
Reporting to the Chair of the Academic Senate, the Administrative Coordinator will perform the following duties:
Prepare documents needed for the seventeen regularly-scheduled senate, executive committee meetings, and other meetings conducted by this office
Organize and retain all documents and notes from all meetings
Liaise with committee members, Senate Executive Committee members, administrators, faculty and staff, using excellent oral and written communication skills
Oversee the department calendar to ensure smooth running of the Senate as a regulatory and advisory board
Coordinate, review and document curriculum changes and committee member movements and ensure inclusion in the Chancellor’s University Report (CUR) and NYS Department of Education
Monitor Bulletins and Departmental websites as changes are posted
Train and supervise College Assistants, Federal Work Study Students etc.
Coordinate events sponsored by the Academic Senate
QUALIFICATIONS
Bachelor's Degree required.
PREFERRED QUALIFICATIONS
Prior experience in office management in higher education, including knowledge of faculty governance
Demonstrated proficiency with Microsoft Office and Oracle software (in particular, CUNYFirst)
Excellent oral and written communication skills
Highly organized
Detailed orientated
Knowledge of the Charter, Bylaws and Policies and activities of the Queens College Academic Senate or similar faculty governance bodies
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$54,268 – $60,394
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:
Go to cuny.jobs
In the box under "job title/ keyword", enter "27726"
Click on "Administrative Coordinator (aHEO) - Academic Senate"
Click on the "Apply Now" button and follow the instructions.
Please note that the candidates must upload a cover letter describing related qualifications and experience,
resume, and the name and contact information of three (3) professional references in any of the following formats: .doc, .docx, or .pdf format.
**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.
CLOSING DATE
30 Days
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
27726
Location
Queens College
CUNY
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