Job Description

NYCHA is seeking a Board Logistics Coordinator to work in the Office of the Corporate Secretary. NYCHA has a seven-member Board, which meets at least monthly to provide guidance and oversight, approve procurements, and discuss major policy changes. The Corporate Secretary is charged with the direct supervision of administrative staff in several fast-paced extremely deadline-driven departments, including the Calendar and Documents Unit, Board Logistics Unit, and Office of Impartial Hearings. In coordination with the Special Advisor to the CEO, the Corporate Secretary also serves as an advisor to the Board Members, as well as a liaison to the Executive Team and external stakeholders.

The role of the Board Logistics Coordinator is to ensure that the Board is kept informed of all Board-related activities/events; ensure that all Board-related activities/events are calendared; address and resolve all conflicts on the Board Members' calendars; ensure that Board Members receive all related documentation timely; address all Board Members' inquiries timely; process all Board correspondence and inquiries promptly; arrange for transportation to and from Board-related activities/events, as required; coordinate and/or perform all necessary work related to vacancies on the Board.

Additional responsibilities include the following:

1. Assist with coordination of Board-related meetings to meet compliance with Open Meetings Law (e.g., scheduling, issuing notifications, live-streaming, etc.).

2. Obtain all necessary reports to be presented at the Board Meeting.

3. Provide administrative support to the Special Advisor to the CEO.

4. Serve as back-up for Calendar Unit Manager.

5. Assist with reviewing Board Items for the monthly Board Meeting and preparing the Board Calendar and Board Minutes.

6. Manage special projects and perform other related duties, as required.

Additional Information

1. The compensation maximum for this position may extend to the rate of $85,000 per annum.

2. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).

3. NYCHA residents are encouraged to apply.

Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.

Qualifications

1. High school graduation or evidence of having passed an examination for a high school equivalency diploma and three years of stenographic or word processing experience including at least one year as a secretary; or

2. Education and/or Experience equivalent to “1” above. However, all candidates must possess a High School diploma or its educational equivalent.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.