Events Planner - New York, NY

Job ID

166476

Posted

07-May-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Building Management, Communications/Public Relations, Consulting, Customer Service, Design, Executive Management, Facilities Management, Project Management, Property Management, Town Planning, Workplace Strategy

Location(s)

Manhattan - New York - United States of America, New York - New York - United States of America, New York City - New York - United States of America

About the Role:

As a CBRE Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences.

This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.

What You’ll Do:

• Develop end-to-end event plans to ensure flawless execution from start to finish.

• Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise. Respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

• Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details.

• Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc. Support event communication and marketing plan. Solve issues as they arise.

• Key contact for day of the event. Ensure seamless event delivery by the events operations team and vendors. Responsible for on-site coordination. Confirm load in, set up time, and verify a certificate of insurance is on file.

• Support events team with execution. Direct event set-up and tear down, welcoming guests, supporting attendee and speaker requests etc.

• Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency. Present information to management.

• Have some knowledge of standard principles with limited practical experience in applying them.

• Lead by example and model behaviors that are consistent with CBRE RISE values.

• Impact the quality of own work.

• Work within standardized procedures and practices to achieve objectives and meet deadlines.

• Exchange straightforward information, ask questions and check for understanding.

What You’ll Need:

• Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

• Ability to use existing procedures to solve standard problems.

• Experience with analyzing information and standard practices to make judgments.

• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Organizational skills with a strong inquisitive mindset.

What you will need:

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Bachelor's Degree and a minimum of 2 years of relevant experience and/or training.

Experience in corporate or conference center management preferred.

Certified Meeting Professional (CMP) preferred.

Comfortable meeting and engaging with new people.

Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.

Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.

Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.

Ability to work in multiple software platforms and learn and retain technical software applications quickly.

Good organizational skills. Work well under pressure and demonstrate a proactive approach to routine and non-routine occurrences.

Ability to work flexible work schedules based on business need.

SCOPE OF RESPONSIBILITY

Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

SAFETY

Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:

1. Complete at a satisfactory level all required and assigned HSE training.

2. Follow all activity policies and procedures, including all HSE related requirements at all times.

3. Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.

4. Report any condition which you feel could result in an accident or injury and / or stop work if required.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting & Events Planner position is $75,000 annually and the maximum salary for the Meeting & Events Planner position is $87,866 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host’s scalable product suite includes concierge-quality services provided by talented CBRE “hosts”; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

Find out more (https://www.cbre.com/services/plan-lease-and-occupy/experience-services)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)