Contract Support Coord

Job ID

166812

Posted

09-May-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Milton Keynes - England - United Kingdom of Great Britain and Northern Ireland

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for aContract support coord.

Job Responsibilities

• Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized.

• Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.

• Support the preparation and delivery of monthly Contract Reviews, compile Contract Review pack, conduct supplier surveys on MySupplier, compile Customer Monthly Management Report and Subcontractor reviews.

• Carry out site inductions and organise training for the team.

• Helpdesk coverage including but not limited to; logging, distributing and closing of planned maintenance and reactive calls on desired system.

• Continually develop systems to maximize efficiency benefits for the customer and GWS.

• Update labour allocations to ensure accurate client reporting and liaise with the client regarding payment of invoices.

• Coordination of the billing application, calculating margins, raising invoices and submitting to client.

• Creation and review of management reports such as P&L, Debt, and OPOs.

• Raise/review Purchase Orders, comprehensive spend tracking, process supplier invoices and resolve any queries whilst chasing debt to keep within contractual terms.

• Policy and procedure compliance

• Weekly report submission to include Debt, and OPO updates.

• Drive high quality financial performance to influence P&L result.

• Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements.

• Ad-hoc reporting as requested by Business Unit or Business/Finance and reporting/management of work management system.

• Log in hazards & customer feedback on the QHSE Management Portal

• Maintain eLogbook’s and eLogbook’s compliance.

• Timesheets management, update team attendance planner, arrange agency cover and submit hours on portal.

• Obtain supplier quotes and uploading onto the internal system for client approval.

• Maintain the stationery supply and update portals as and when required.

Person Skills

• Hold academic passes with at least GCSE Maths and English or equivalent.

• Highly computer literate with IT Skills to achieve key tasks and give the business a sound reporting base.

• Superior written and verbal communication skills enabling the individual to work with clients, suppliers, and staff at all levels.

• A basic understanding of business and customer-facing environments and have been a part of a high-performing team.

• Results/ task orientated, with attention to detail and accuracy.

• Excellent time management and organisational skills with commitment to continuous improvement

• Ability to work as part of a team, as well as independently.

• Confidential and discrete approach with calm manner, ability to work under pressure and with changing demands and priorities.

• Travel as the role/business requires.

• RESPECT: We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration

• INTEGRITY: No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for

• SERVICE: We approach our clients challenges with enthusiasm and diligence, building long-term relationships by connecting the right people, capital and opportunities

• EXCELLENCE: We focus relentlessly on creating winning outcomes for our clients, employees and shareholders

About CBRE Global Workplace Solutions:

As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”

Application Process:

Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.

No agencies please.

Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.

#GWSEMEA

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Accreditation or degree from a two-year program with emphasis in accounting or finance required plus a minimum of one year accounting or finance experience required. Degree from a four-year college or university program with an emphasis in accounting, finance or related field preferred.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to effectively respond to basic inquiries or requests, and successfully convey and explain system and accounting issues to non-system users.

FINANCIAL KNOWLEDGE

Requires basic knowledge of accounting terms.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to comprehend, analyze, and solve basic problems in standard and non-standard situations. Requires basic analytical and quantitative skills.

OTHER SKILLS and ABILITIES

Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Advanced organizational skills, attention to detail, and openness to new ideas and procedures.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)