This position will serve as the Payroll and Accounts Coordinator for Cornell Cooperative Extension Association of Franklin County and will provide coordination and administrative direction and management for all assigned Association Financial Operations. This position is responsible for tracking and monitoring the day-to-day functions of assigned work within the Finance Department including, but not limited: handling general record keeping, such as preparing payment forms, billing tasks, maintaining grant and contract budgets, working to input Accounts Receivable and Accounts Payable data in accounting software; office organization (i.e. filing, copying and preparing worksheets for billings); cash receipts; and bank statements. This position will coordinate small projects as well as perform routine data collection, compilation or basic statistical data computations. This position will work with administrative, program and management staff to prepare grant billings and other Association invoices. This position will work closely with the SBN Finance Leads to ensure that functional area best practice recommendations are implemented in accordance with established timeframes. This position will reach out to SBN Finance Leads for assistance and troubleshooting, as needed. This position will assist with other finance duties as assigned. This position will work under the oversight and direction of the Association Executive Director and will act as the backup support for office operations as needed.

IMPORTANT INFORMATION FOR APPLICANTS: PLEASE READ BEFORE APPLYING

All applicants must apply online by close of day on May 20, 2024 to be considered for this position. All applicants must complete an application online, which includes: cover letter, resume and three (3) references .

All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.

All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/ .

Please contact Lindsey Kelly, Office Manager at 518-483-7403 with questions.

POSITION DETAILS:

This position is a full-time non-exempt position - 100% FTE, 35 hours per week. The hourly rate for this position will be $22.25. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, retirement, vacation, sick and personal leave.

POSITION INFORMATION:

Required Qualifications:

• Associate’s Degree or equivalent education (High School Diploma/GED and 1 year transferrable functional experience).

• Experience relevant to the role of the position (three (3) to five (5) years).

• Valid NYS Driver’s License and the ability to meet travel requirements associated with this position.

• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

  Preferred Qualifications:

• Familiarity with accounting, bookkeeping and financial operations.

• Demonstrated ability to maintain confidentiality and to secure confidential information and materials appropriately.

• Demonstrated ability to meet deadlines with attention to detail.

• Demonstrated ability to work with and relate to co-workers, advisors, community agencies, professional leaders and clientele of varying ages, socio-economic and cultural diversities.

• Demonstrated ability to function as a team member.

• Demonstrated willingness to learn updates and new financial systems, procedures and best practices.

• Demonstrated ability to communicate effectively through oral, written and visual means.

• Demonstrated ability to utilize standard computer technologies.

Administrative Responsibilities:

Direction - 15%

• Assist with planning for delegated and assigned administrative functions of the Association.

• Assist in the development of budgets.

• Assist in the development of Association financial guidelines, procedures and policies.

• Set priorities in the finance department in order to meet deadlines that are consistent with established policies and procedures.

  Management - 20%

• Track and monitor financial data entry on a monthly cycle using the accounting package Acumatica for all accounts of the association.

• Monitor assigned grant billings and budget worksheets.

• Monitor Accounts Receivable invoices and deposits, including oversight of Accounts Receivable aging reports.

• Monitor Accounts Payable, including check writing process, under the oversight of the Association Executive Director.

• Monitor assigned monthly invoicing, budgeting and record keeping of grants and contracts.

• Manage position responsibilities and ensure all position responsibilities are completed within established time frames and in accordance with established policies, procedures and best practices.

• Under the supervision of Executive Director, monitor and record State and Federal appropriations received through Cornell University and make necessary adjustments to salary account distributions.

• Monitor charge and/or store cards and their distribution to staff and reconcile monthly billings.

• Monitor appropriate distribution of staff salaries among salary accounts.

• Track revenues and expenses and ensure they are in line with established budgets.

  Coordination/Operation - 60%

• Maintain financial data entry on a monthly cycle using the accounting package Acumatica.

• Prepare and maintain assigned grant billings and budget worksheets.

• Maintain grant and contract billings as assigned.

• Perform office duties to assist the finance department with copies, filing and recordkeeping.

• Maintain Accounts Receivable invoices and deposits.

• Process the bank statement on Acumatica.

• Maintain Accounts Payable to include, but not limited to: checking for proper approvals, backup processes, audit information required before checks are written and perform the check writing process.

• Maintain assigned monthly invoicing, budgeting and recordkeeping on grants and contracts.

• Maintain and audit petty cash and process bank deposits.

• Collect revenues and payments of invoices and expense receipts.

• Process forms for payments insuring that all charges to accounts are accurate.

• Prepare invoices and required billing documents for funds owed to the Association for supplies, services, and grants programs.

• Post accurate/timely financial transactions, including but not limited to all revenues and expenses, to appropriate computerized ledgers (accounts receivable, accounts payable and general journal).

• Responsible for maintaining financial subsidiary schedules (such as assets and depreciation schedules, prepaid expenses, deferred revenue, etc.).

• Work cooperatively with staff that have responsibilities for account reconciliations and human resource transactions.

• Prepare accurate and timely monthly financial statements that reflect the financial position of the Association and/or individual projects/programs.

• Attend and participate in Finance Committee and Board of Director’s meetings.

• Work with auditors and assist Association in coordination and follow-up.

• Record appropriate distribution of staff salaries among salary accounts.

• Take initiative to keep Executive Director apprised of all issues and/or concerns relating to areas of responsibility.

• Order supplies and resources related to Finance operations as necessary.

• Reconcile and record monthly Cornell University billing for payroll and expenses, ensuring timely payment.

• Prepare and assist in the submission of fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.

• Perform other finance duties, as assigned, to support the work and objectives of the finance department including providing Department Level Finance Reports to staff.

• Effectively maintain professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.

• This position may require the transport of Association property in performing position responsibilities.

Professional Improvement and Other Duties as Assigned - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.

• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.

Health and Safety - Applied to all duties and functions.

• Support the association to maintain a safe working environment.

• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.

• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applied to all duties and functions.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

• Be aware of, and adhere to, established Cornell Cooperative Extension Association of Franklin County policies and procedures.

• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.

Job Title:

Association Finance Coordinator

Level:

005

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jerilynn Cross

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. As provided in New York State County Law Article 5, Section 224, the independent county and regional extension service associations are locally operated under the direction of Cornell University as agent for the State of New York. County and regional extension service association employees are employed by their association to engage in educational work and are not employees of Cornell University. Look for us on the web at cce.cornell.edu/.