Administrative Coordinator (aHEO) - Public Safety

POSITION DETAILS

The Office of Public Safety is seeking a highly organized and detailed oriented Administrative Coordinator to join our team. The successful candidate will report to the Director of Public Safety, and will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing schedules, coordinating meeting and appointments, preparing reports and maintaining a filing system.

Responsibilities include but are not limited to:

• Serving Public Safety’s main receptionist by greeting and providing service to students, faculty and other CUNY employees while assisting the coordination and daily operation of the office and its staff in accordance with the Director of Public Safety.

• Manage inventory of office supplies; purchase supplies and equipment when needed utilizing CUNYBuy procurement system.

• Provides information, instructions, and materials as requested by students, faculty, and others who contacts the department.

• Using the CUNYfirst system for student, faculty and staff verification.

• Using the IDMS system to create ID cards and replacement. Implementing instructions for new employees on key request, online ID photo, regular ID processes and administering IDs.

• Receiving, conducting, and directing all the necessary correspondence as instructed by supervision.

• Answering inquiries over the telephone, screening and directing calls.

• Scheduling group and/or individual meetings with Divisional Units and other college personnel and providing notification to all members of the time and location of each meeting, distributing the agenda, minutes and/or attendance roster.

• Update and maintain office policies and procedures.

• Proofreading, filing, timekeeping, record keeping and overseeing the day to day office requirements.

• May supervise a clerical support staff.

QUALIFICATIONS

• Bachelor's Degree required

• Proficient in MS Office

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Attention to detail and problem-solving skillsPreferred Qualification:

• Knowledge of CUNYbuy Procurement System

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience. $54,268 - $60,394

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

May 28, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28411

Location

Lehman College