Department/Unit:

Human Resources

Work Shift:

Day (United States of America)

Salary Range: $19.79 - $28.00

Onboarding Coordinator

Talent Acquisition - Human Resources

Albany, NY

Our Human Resources team is growing and seeking to hire an Onboarding Coordinator to join the Talent Acquisition team! This is an exciting opportunity for someone who is interested in starting their career in Human Resources and passionate about Recruitment.

The Onboarding Coordinator is an important part of the Talent Acquisition Team. The Onboarding Coordinator is responsible for completing the administrative functions associated with the recruitment and onboarding of new employees at Albany Medical Center.

Duties and Responsibilities include:

• Coordinate the onboarding and clearance process for new hires within designated groups including Sterling clearances, Workday onboarding, and all other necessary clearances.

• Coordinate onsite appointments as needed, following up with new hires as needed and relays updates to team as necessary.

• Serve as the primary contact for the Talent Acquisition phone line and email inbox, responding to or relaying calls and messages timely. Follow-up on issues that remain outstanding and collaborating with other subject matter experts as needed.

• Prepare offer letters/contingent offer letter of employment for candidates as requested by Recruiters.

• Complete the hiring process of new hires and internal transfers.

• Update Workday and trackers accordingly when start dates are adjusted or offers/acceptances are rescinded ensuring all necessary stakeholders are kept current on updates.

• Submit Service Now for new hires/travelers in advance of start date and effectively communicates updates in process to all relevant parties.

• Assist with the scheduling of interviews with hiring manager and interview teams.

• Run ad hoc reports and complete ad hoc projects for the team as needed.

• Creates and maintains an accurate list of new hires and shares with relevant stakeholders within the organization. Makes updates to the list based on adjusted start dates of new hire dates or rescinded offers or acceptances and communicates appropriate updates to relevant stakeholders

• Maintain ongoing tracker of attendees from each recruitment event and update status as changes occur

• Additional duties as assigned

Minimum Qualifications:

• Bachelor's degree in Human Resources or related field is required.

• Minimum of 1-2 years of experience in an office setting, ideally within HR/Talent Acquisition is highly desired.

• Proven critical thinking ability and the capability to prioritize as needed

• Ability to handle multiple projects at the same time and work both independently and with teams in a fast-paced environment

• Exhibit professionalism and unquestionable integrity with a strong work ethic and a passion our work and the Albany Med mission

• Demonstrated ability to handle sensitive information in a highly confidential manner

• Ability to establish and maintain positive relationships and communications with staff at all levels of the organization, and participate effectively in meetings

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Albany Med is the centerpiece of medicine, research, and medical education in New York’s CapitalRegion and is the area's largest private employer with more than 10,000 employees.

Albany Med offers excellent career opportunities in a wide range of roles in both patient care andadministration. We value all our staff members and offer outstanding employee benefits including:

• Excellent health care coverage (http://albanymedcareers.com/benefits/employee-health-%20benefits/) with lower copays at most Albany Med providers.

• A wide array of services and programs to support emotional, physical, and mental wellbeing (http://albanymedcareers.com/benefits/employee-advantages/)

Anchored in the state’s historic capital city, Albany Med offers a full range outpatient and inpatient careand is home to the region’s largest hospital, only Level 1 trauma center, and only children’s hospital. Thedowntown campus also offers opportunities at Albany Medical College.

Albany Med partners with Columbia Memorial Health, Saratoga Hospital and Glens Falls Hospital to form the Albany Med Health System, serving more than three million people over 25 counties.